IV. PRIVACY POLICY
1. Declaration to the CNIL and compliance with the GDPR
ArbitralWomen is committed to protecting and respecting Your privacy and complying with the current legislation on data protection, in particular the EU General Data Protection Regulation 2016/679 (“GDPR”).
The data controller (as defined under the GDPR) is the organisation responsible for protecting information. For the purposes of this Website, ArbitralWomen, registered under the French Law of July 1901 as a non-profit association and domiciled at Ordre des Avocats de Paris, Bureau des Associations, 4 boulevard du Palais, 75001 Paris, France, email [email protected], is the data controller.
ArbitralWomen has declared the Website to the Commission Nationale Informatique et Libertés (“CNIL”).
2. Collection and Use of your Personal Data
2.1 Collection and Processing
ArbitralWomen collects and processes information, including personal data, from Members and Users using this Website in the following circumstances:
- a person applies to become a member of ArbitralWomen;
- information is posted by Members and Users on the Website;
- through cookies; and/or
- registrations for events.
ArbitralWomen collects and processes all personal data in compliance with GDPR.
ArbitralWomen processes your information as necessary for our or others' legitimate interests. Our interests include providing news and information about our activities and our members’ careers and participation to events.
ArbitralWomen also processes personal data to fulfil its membership agreement with you.
ArbitralWomen publishes photographs and video clips of persons participating to any of our events. We also publish the pictures of each member that uploads a profile picture to her account on our website. You can contact us if you have a concern about your photograph or wish to remove your photograph from our website or social media accounts.
2.2 Use of Information
By using or providing information on this Website, ArbitralWomen Members and Users understand and unambiguously consent to the collection, maintaining, processing and use of such information provided on and through the Website, for the sole purpose of administering ArbitralWomen’s membership, events and activities, and as otherwise set forth herein. The data from the Website is stored solely for this purpose.
ArbitralWomen does not sell, rent, lease or transfer Members’ and Users’ data to third parties. Downloading, copying or using personal data for commercial purposes or for advertising is strictly prohibited.
2.3 Membership Registration
The minimum information required for registering as a Member is:
- Full Name;
- Physical and email addresses;
- Payment details.
2.4 Disclosure of information on Website
In addition to registering as a member, you are requested to complete a public profile. If You disclose personally identifiable information or personally sensitive data through ArbitralWomen, You assume responsibility for such disclosure as this information may be collected and used by others. You also assume responsibility for any comments or opinions posted on the Website and acknowledge that such information may be collected and used by others.
2.5 Sharing information
Registration lists for participation to events organised by or co-organised with ArbitralWomen may be created and shared with co-organisers for the sole purpose of managing the events. Users need not provide their personal information to navigate on the Website. They may however provide their names and emails if they wish to receive alerts about ArbitralWomen events and news.
2.6 Permitted Disclosure
ArbitralWomen may only disclose Your personal information, without notice, if required to do so by law or in the good faith belief that such action is necessary to:
- conform to the edicts of the law or comply with legal process served on ArbitralWomen relating to the Website;
- protect and defend the rights or property of ArbitralWomen; or,
- act under exigent circumstances to protect the personal safety of the Members, Users or the public.
2.7 Rights of Users
In compliance with the relevant regulations, in particular the GDPR, the data retention is secured using appropriate technical and organisational measures.
In compliance with the GDPR, Members and Users notably have the following rights:
- You may oppose the use of Your personal data: any Member or User has the right to object to the collection of his or her personal data in a computer file. If a Member requested that her personal data be deleted from the Website, and the data required for membership is no longer available, such Member will lose her membership.
- You may access, rectify, delete or restrict processing of data: any User who wants to access, rectify or delete data about him or her stored in a computer file can submit a request in this regard to ArbitralWomen. Members may modify their data at any time by accessing their profile.
Users may exercise these rights by sending a message to ArbitralWomen’s “Contact us” email at [email protected].
2.8 IP Addresses
An IP address is a succession of figures separated by dots which identifies each computer using the Internet Protocol to communicate over a network. ArbitralWomen has the right to collect the public IP address of all Members and Users. The collection of the IP addresses shall be carried out anonymously. The Users’ IP addresses will be stored for a period of one year following the navigation of the Website by a Member or a User.
ArbitralWomen does not disclose IP addresses unless required by law or unless required to do so upon judicial request.
2.9 Use of Cookies
Cookies are pieces of information that are placed on a visitor's computer hard drive to enable the individual to more easily communicate and interact with the Website. The Website uses cookies to customise Your experience on the Website. It is not ArbitralWomen's intention to use cookies to retrieve information that is unrelated to the Website or Your interaction with the Website.
One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the web server that You have returned to a specific page. For example, if You register with ArbitralWomen’s Website, a cookie helps the Website to recall Your specific information on subsequent visits. When you return to the Website, the information you previously provided can be retrieved, so you can easily use the Website features.
Information about Your computer hardware and software may automatically be collected by the Website. This information can include your IP address, browser type, domain names, access times and referring website addresses. It is used by the Website for the operation of the service, to maintain quality of the service, and to establish general statistics regarding use of the Website.
A Member or a User may accept or decline cookies on his/her browser interface. Most web browsers automatically accept cookies, but You can modify Your browser setting to decline cookies if You prefer, however, You may not be able to fully experience the interactive features of the Website. Any Member or a User prevented from using certain features by declining cookies does so at his or her own risk and cannot hold ArbitralWomen liable for any reduced performance.
2.10 Security
ArbitralWomen is committed to offering a secure environment and to protecting Your privacy. ArbitralWomen has implemented technology and security policies and procedures, reasonably appropriate to the level of the data concerned, intended to reduce the risk of accidental destruction or loss, or the unauthorised disclosure of or access to information. However, due to the open communication nature of the Internet, ArbitralWomen cannot guarantee that communications between You and the Website and the Website and You, or data stored on the Website, will be free from unauthorised access by third parties.
In the unlikely event that ArbitralWomen believes that the security of Your personal data on the Website may have been compromised, and in case of a real threat to Your privacy, ArbitralWomen will notify You by email as promptly as possible under the circumstances, and to the extent You have provided a correct and current email address.
All payments are made through secure payment platforms that use encrypted connections, either to ArbitralWomen’s Bank or by PayPal. No payments are made or taken on the Website and no payment information is stored on the Website.